How to Void A Check-in QuickBooks

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Users can often make mistakes while recording checks. Maybe you entered the wrong amount or issued the check to the wrong person. The best way to deal with these error checks is to void them. Although the check is still present in QuickBooks after it’s voided, the amount on the check is changed to zero. Thus, you can still maintain it in your records.

Voiding a Check With QuickBooks

When paying invoices, clients and associates using QuickBooks, you might make mistakes such as entering the wrong amount on a check or issuing a check to the wrong person. In such cases, you can use void a check in QuickBooks before finalizing the transaction.

Void A Check in QuickBooks


When you perform the next reconciliation, the “voided” outstanding check from the closed period and the journal entry reversing the original check in the current period should both be marked as reconciled.

How to Void a Check in QuickBooks Desktop Pro: Instructions

  1. To void a check in QuickBooks Desktop Pro, first open the check to void in the “Write Checks” window.
  2. Then select “Edit| Void Check” from the Menu Bar to void the check shown in the “Write Checks” window.
  3. To then save the changes to the check, click either the “Save” button in the “Main” tab of the Ribbon at the top of the “Write Checks” window or click the “Save & Close” button at the bottom of the window.

Voiding a check produces the most complete record and is recommended for most check reversal transactions. Deleting a transaction indicates the transaction never occurred and should only be used for simple errors detected prior to printing a check.

Voiding a check changes the dollar amount to $0 but keeps the empty transaction. However, when the “Void Check” function is used, QuickBooks also zeros all of your accounts or balances that this check affected in the prior period, as if the check never existed. While this does eliminate the check from the list of outstanding checks on the bank reconciliation, various problems can occur, especially if the check is from a prior fiscal year for QuickBooks Enterprise Support.

To void a check:

  1. Open the check in the Write Checks window.
  2. From the menu, select Edit > Void Check.

You are voiding a check in the same month it was issued, the better way to void a check is to enter a journal entry. The journal entry can be made through the “Company” menu and “Make General Journal Entries.” Use a date after your last bank reconciliation was completed.

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To delete a check:

  1. Open the check in the Write Checks window.
  2. From the menu, select Edit > Delete Check.
  3. Voiding changes the amount of the transaction to zero but keeps a record of the transaction in QuickBooks.
  4. Deleting removes the transaction entirely in QuickBooks. It also causes the bill(s) paid to return to unpaid status.

In the Delete Transaction popup, click OK. The check is now deleted from your records and cannot be retrieved.

For example, void a check if you printed the check and realized the amount was incorrect or if the pre-numbered check was used but is smudged and unreadable.

How to void or delete multiple bills/bill payment checks

  1. Select the Lists menu, then Chart of Accounts.
  2. Double click the appropriate Accounts Payable account to open its register.
  3. In the Accounts Payable register, select the specific bill or bill payment check.

The steps discussed in this post can help you to understand QuickBooks Desktop How to Void A Check. Voiding a check-in QuickBook’s Upgrade 2018 current period causes few issues. If this check is a payroll check, and all payroll tax returns have been filed, voiding this check can have a huge effect on your books. If tied to bank reconciliation, you will need to undo and redo bank reconciliations to make a full correction.

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Tracking company finances is the main aim if you are running any business so that you can easily generate reports and run business smoothly. Therefore, QuickBooks Checks features is of great importance. It helps you to perform these basic tasks of managing and tracking the monetary status quickly. QuickBooks offers different checks for different purpose like standard checks are used to pay your dealers and suppliers for help QuickBooks Live Chat Support.

How to Void a Check in QuickBooks Desktop Pro: Video Lesson

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